The Unblinking Eye: Employee Monitoring in the IoT Era

...

Monitoring machines in the Internet of Things can provide valuable data, but there could be privacy issues when employees are using those machines.

The privacy concerns raised by the Internet of Things (IoT) have focused mostly on the consumer, whose personal data is captured in a growing list of goods, including mobile devices, fitness trackers, cars, and home appliances. 

Less attention has been paid to the privacy of employees interacting with IoT in the workplace. For ample reasons, innovation in so-called industrial IoT (IIoT) is projected to explode in coming years. With the latest technologies, companies can better manage and track their inventory; automatically spot and service equipment failures; create safer work environments; and improve employee efficiency. These improvements are made possible through real-time communication between machines with software that collects and interprets vast amounts of data.

But companies investing in these technologies should be aware of potential legal-privacy risks that await. Even if it’s not their primary function, many IIoT applications could be used to monitor employees in unintended ways. Use of such data, if it’s not obtained properly, could damage a company’s reputation or put it on the defense in litigation.

Take, for example, sensors that some industrial companies embed in employee uniforms and helmets. These kinds of sensors can detect hazardous conditions such as toxic gases, or warn of over-exertion based on the reading of an employee’s heartbeat. Or consider GPS-enabled devices or mobile applications that permit employers to track the precise physical location of workers in order to deploy them most efficiently to new work assignments.

But what if information gleaned from these devices was used to detect patterns about an employee’s movements, which could be used to draw negative conclusions about the employee’s efficiency or performance? Yet an employee’s slow pace in moving between work stations, or frequent departures for bathroom breaks, might be due to a legally protected medical condition rather than laziness. Penalizing the employee based on this data might set the employer up for a disability discrimination claim. Similarly, an employer may face whistleblower or retaliation claims if a manager is able to use location data to figure out which employee went to the human resources office to lodge a complaint about him or her. It is inevitable that employers will seek to use IoT data to better manage their employees, as well as their inventory and equipment, but employers will need to guard against inappropriate or even unlawful uses of this data.

The sensors do not need to be carried by the employees to raise potential privacy concerns. In a connected workplace, data about employees can be captured in any number of ways. Sensors connected to equipment -- forklifts, for instance -- could provide detailed information about an employee’s movements. Again, harvesting and using this data could open up a Pandora’s box.

Unfortunately, a myth persists that an employee’s privacy rights end the moment he or she walks through an employer’s door. The reality is more nuanced in the United States, where employees can and do bring claims against their employers alleging that monitoring activities invade their privacy, especially when the monitoring is high-tech or unexpected. And the myth is fundamentally wrong in places outside the United States, such as in Europe, which views privacy as a fundamental human right that follows employees into the workplace and thus imposes broad restrictions for monitoring employees.

Other stakeholders may have a say in employee monitoring as well. Unionized employers will need to consider their potential obligations to consult or bargain with the labor unions over employee monitoring programs. Employers will also need to assess their obligations under local employment laws to consult with works councils or other employee representatives and potentially to register with (or even seek approval from) local data protection authorities of certain employee monitoring activities. Employee monitoring activities that may be permissible in one country may be problematic in another, so it is important to consider local laws and practices.

To reduce the risk of employee claims and reputational harm, companies should keep a few best practices in mind:

Christine E. Lyon is a partner with Morrison & Foerster. She advises organizations on cutting-edge issues related to the collection, use, sharing, and safeguarding of data, including personal information of customers and employees.

Categories
APPLICATIONS
0 Comment

Leave a Reply

Captcha image


RELATED BY

  • 5300c769af79e

    Gartner Report: Cool Vendors in Digital Workplace Security, 2016

    Download Each year, Gartner recognizes vendors across different fields as offering a new technology or approach to better solve existing problems; and others that offered innovative solutions to solve new problems.These vendors are not selected as Cool Vendors simply because they have interesting technology, but also because of the growth and success of their company in using technology differently to solve customer problems resulting in tremendous traction.
  • 5300c769af79e

    T-Mobile Courts Pixel Owners With Half-Price Promotion

    Starting tomorrow, those with a Google Pixel smartphone can bring their handset to the self-proclaimed "un-carrier" and get up to 50 percent back off the retail price—up to $325—by signing up for T-Mobile One.55 credit on your monthly bill for 24 months, totaling $325, or half the cost of a 32GB Pixel.
  • 5300c769af79e

    Eniac Ventures raises new $55M fund to double down on mobile investments

    Today, Eniac announced the close of its third fund of $55 million to invest in more promising mobile startups.With this new fund, Eniac will continue its focus on seed rounds, with an average initial investment of $500,000 and the possibility of significant follow-on investments.
  • 5300c769af79e

    HTC 10 Gets Nougat in the US!

    The unlocked HTC 10 is getting its update to Android Nougat today in the US!So far, I’m only noticing some small tweaks to the UI that match up to the current Nougat UI.